Exhibitor Registration | Natural History Museum of Los Angeles

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Exhibitor Registration

 

 

Reserve your spot today!

The Natural History Museum of Los Angeles County is proud to announce that we are preparing for our 4th annual L.A. Nature Fest. Be sure to mark Saturday, March 17th and Sunday, March 18th on your calendar!


Important Information Before you Register:

THIS RESERVATION DOES NOT GUARANTEE YOU A SPOT IN THE LA NATURE FEST UNTIL YOU HAVE RECEIVED A CONFORMATION FROM MUSEUM STAFF.

By signing and submitting this form, I acknowledge and agree to the following, each of which is a condition to my participation in the LA Nature Fest as outlined in the "Regulations Pertaining to L.A. Nature Fest 2018”:
*I will sell or display only material for which I have all required valid and current permits and I will provide the Museum or any regulatory governmental agency, a copy of all such permits on request.
*I will abide by all Museum regulations, including the specific regulations concerning the L.A. Nature Fest, which are attached to this Application form.
*The Museum will have the sole right to designate the location for my exhibit, booth, or table.
*I understand that the LA Nature Fest is an educational program of the Museum and that the Museum fully cooperates with the United States Fish and Wildlife Service, the United States Department of Agriculture, the California Department of Food and Agriculture and other regulatory bodies. The Museum will provide information on LA Nature Fest participants to those bodies upon request and will encourage the inspection of the LA Nature Fest by those bodies.

1. EXHIBITOR CATEGORIZATION
(a) EDUCATIONAL EXHIBITORS
ONLY the following groups will be considered as educational exhibitors:
1) Governmental agencies
2) Accredited educational institutions
3) Non-profit organizations
4) Researchers

2. EXHIBITOR PLACEMENT
(a) All exhibitors will be placed on a first-come, first-serve basis in the Nature Gardens of the Museum. Each exhibitor may request no more than two tables. Only those exhibitors, who have specific indoor requirements and have made previous arrangements with the Nature Fest organizers, will be given space in the Grand Foyer. Museum will not supply power lights or weatherproofing for live animals unless requested in advance. All outdoor exhibitor tables will be provided with a shade structure, tables, and chairs.

3. DISPLAYING EXHIBITS
(a) GENERAL INFORMATION
The 4th Annual L.A. Nature Fest will be held on site at the Natural History Museum of Los Angeles County on Saturday, March 17th and Sunday, March 18th 2018. The Natural History Museum is located at 900 Exposition Boulevard in Los Angeles, just south of the 10 and 110 freeway interchange, between the Los Angeles Coliseum and the USC campus.
(b) DISPLAY SET UP
All exhibitors must set up displays on Saturday, March 17th between 7 AM and 9 AM. Exhibitors arriving before 7 AM on Saturday will not be permitted to set up early. All exhibitors must complete their set up by 9:00 AM. ANY ADDITIONAL LOAD-IN ON SUNDAY, March 18th MUST BE REQUESTED IN ADVANCE AND APPROVED BY MUSUEM STAFF.
(c) UNLOADING EXHIBITS
Exhibit items are to be unloaded at the fire lane gate at the base of the Museum’s Parking Lot on the west side of the Museum. Entrance to the fire lane gate is located off Bill Robertson Lane, which runs along the west side of the Museum. When not loading or unloading, all exhibitors must park in Lot 3 directly across Bill Robertson Lane from the Museum.
(d) MUSEUM ENTRY AND EXHIBIT PLACEMENT
Only exhibitors that have registered and have received confirmation will be allowed to set up displays. Upon arrival at the Museum, a staff member will greet you at the Museum’s Parking Lot and provide each exhibitor who has submitted a complete and accepted application online with an entry packet. This packet will contain Nature Fest information and the placement of your exhibit. The location of each exhibit is non-negotiable. NO registration forms will be accepted at the door. Staff members will be on hand to guide exhibitors to their locations, however, it is the responsibility of the exhibitor to transport all display materials to the appropriate tables and set up the display. Vendors are encouraged to bring their own carts.
(e) EXHIBIT PARTICULARS
Chairs and tables (3' X 8') will be provided as requested to each exhibitor. Tables will be covered with table cloths (unless requested otherwise) and an umbrella or tent will be provided. Exhibitors may replace tablecloths with a covering of their own choice and may hang banners and printed material on the tents when provided. The Museum reserves the right to disallow display of any material considered inappropriate for the Museum's audience. Under no circumstance can material be hung on the walls of the Museum.
(f) DURING THE NATURE FEST
It is the responsibility of each exhibitor to ensure that displays are attended while the event is open to the public at all times. It is not the Museum's responsibility to protect against damage to delicate items, nor is it the Museum's responsibility to ensure that valuable items are safeguarded. By agreeing to participate in the Nature Fest, exhibitors hold the Museum harmless from damage or losses, and must look to their own insurance for recovery of any damage or loss.
(g) DISPLAY TAKE DOWN
All registered exhibitors are asked to delay the take down of their displays until 5 PM on Sunday, March 18th. It is up to each exhibitor to ensure no items are left in the Museum. It is also the responsibility of exhibitors to completely dismantle and remove their entire exhibit. All exhibits must be dismantled and removed from the premises by Sunday evening. Any material still at the Museum after Sunday evening may be disposed of by the Museum.

4. MATERIAL EXHIBITED
(a) REGULATIONS
We have these regulations in place that protect the Museum’s collections and reputation. Please know that as our guests, your content, animals and even appearance represent both your organization and the Museum.
We reserve the right to ask any exhibitor to excuse themselves from the Nature Fest if they cannot comply with our requests to both be, and appear safe and professional at all times.
(b) APPROPRIATE MATERIALS
i. L.A. Nature Fest does not allow the sale or distribution of live animals at this time. Butterfly and moth pupae sales are also prohibited.
ii. All display animals must be kept in clean, species-appropriate, humane cages and/or containers, with proper closures. (this includes animals that are for handling as well as display)
iii. All venomous animals on display need to have a warning label on the locking enclosure in plain view.
iv. NHMLA encourages exhibitors to decorate booths to make the appearance both professional and interesting. Please be sure all handlers are well informed and knowledgeable about the Natural History of their exhibit animals.
i. Exhibitors may sell certain fundraiser items like organization’s T-Shirts, postcards, buttons, plants, etc. NO LIVE ANIMAL SALES. (adoption information from a not-for-profit may be handed out) 
ii. Organizations that have Animals that are on hand for touching must also have hand sanitizer and direct guests to use it after touching, as well as encouraging them to wash their hands when they can. The Museum discourages children under the age of 3 from touching a live reptile.  The handlers must also take all precautions/responsibility of preventing bite incidents.
(e) PERMIT INFORMATION
i. All exhibitors displaying restricted species are required to have applicable permits. All exhibitors displaying venomous reptiles need to supply their own insurance as needed per exhibitor’s own permit agreements.
ii. If there is any question about permissions to bring an animal to the Museum, please contact Leslie Gordon at lgordon@nhm.org to discuss.
iii. Questions pertaining to the acquisition and trade of endangered species should be made to your local Division of Law Enforcement, US Department of Fish and Wildlife Service (USFWS). Questions pertaining to the acquisition, importation and transportation of live arthropods should be made to the Special Permits and Regulations section of California Department of Food and Agriculture (CDFA) and United States Department of Agriculture (USDA). The Museum will be happy to refer exhibitors to governmental agencies to ensure that only legally obtained material is exhibited, but the Museum will not provide permit information and has no authority to issue permits of any kind.

6. INQUIRIES
If you have any questions or concerns, please contact Vanessa Vobis (Manager, Public Programs Education and Programs) at 213-763-3471 or email at vvobis@nhm.org. We look forward to seeing you at L.A. Nature Fest!